Properties and views

A workspace folder can work like a database. Give it properties such as Status, Owner and Target date, and every page in the folder gets them, shown under the page's title. Then open the folder as a table or a board to see and change them all at once.

1. Open a page in the folder, or the folder itself in your workspace.
2. Under the page's title, choose Add a property. In the folder's table, choose + at the end of the header row.
3. Type a name, then pick a type.

Every page filed directly in the folder now has the property. Sub-pages are part of their page, so they don't get properties of their own.

Workspace members and admins can add, rename and remove properties. Viewers see them but can't change them.

A Person must be a member of the page's workspace. A Link to a Markdrop page shows its title only to people who can open that page. Everyone else sees Locked page.

To change a property, select its name. You can rename it, change its type, add options and give them colours, or remove it.

Removing a property never deletes anything from your pages. Each page keeps its value, hidden, and the value comes back if you add the property again with the same name. Removing an option works the same way: pages that use it keep it.

Select a value under the page's title to change it. Select options come with a search box. If you're a member, you can type a new option and create it there. Person shows the workspace's members. Date opens a calendar, and you can also type 2026-11-20. Link takes a pasted address or a page you search for.

Anyone who can edit the page can set its values. They save with the page, so they appear in version history like any other edit. Readers see only the properties that have a value.

In your workspace, open the folder. Above its items, choose a view:

• List shows everything in the folder, files included.
• Table shows one row per page and one column per property. The header and the title column stay in place as you scroll. Drag the edge of a column header to make the column wider. Select a cell to change its value.
• Board shows one column per option of a Select, such as Status. Drag a card to another column to change its value. Pages without a value are in No Status at the end.

Use Filter, Sort and Group above the view. Select a column's name for quick actions: sort, filter, group by it, hide it, or change the property. Properties chooses which columns show. New page at the end of a table, or New at the bottom of a board column, makes a page in the folder. The new page starts with that group's value.

Members can save up to 20 views per folder. Choose + after the views to add one. Changes to a saved view's filters, sorts, groups and columns save as you make them, and everyone in the workspace sees the same views.

Choose an open saved view's name to rename, duplicate or delete it. Viewers can still filter and sort for themselves. Their changes aren't saved.

A view lists only the pages you can open. Private pages of other people don't appear, not even for admins, and a column never shows the title of a page you can't open.

On your workspace's own domain, a folder with properties lists each page with its values, read only. Visitors who aren't members of the workspace don't see people's names.

With the Markdrop MCP server, an assistant can set all of this up and keep it current:

• set_folder_properties defines a folder's properties, and optionally its saved views.
• set_page_properties with properties sets a page's values, using a property's key or its name. null clears a value.
• create_page with properties creates a page with its values in one step.
• list_folder_pages lists the folder's pages with their values, with filters and sorting.
• get_page returns a page's values in properties and property_values.

For example, a PRD folder set up as a database:

{
  "workspace": "Senseloaf",
  "folder": "product-hub/02-prds",
  "properties": [
    { "name": "Status", "type": "select", "options": ["Proposed", "In build", "In QA", "Released"] },
    { "name": "Owner", "type": "person" },
    { "name": "Approver", "type": "person" },
    { "name": "Target date", "type": "date" },
    { "name": "Feature ID", "type": "text" },
    { "name": "Related", "type": "link" }
  ],
  "views": [{ "name": "By status", "type": "board", "group": "status" }]
}

Then set_page_properties(document, properties: {"Status": "In build", "Owner": "<user id>", "Target date": "2026-11-20"}) sets a PRD's values. User ids come from list_workspace_members. A value that doesn't fit is refused with the reason, such as an option the property doesn't have or a person who isn't a member.

Values live in the page's front matter, on one props: line:

---
props: {status: "In build", owner: "<user id>", target_date: "2026-11-20", feature_id: "SL-142"}
---

The keys are the properties' keys, which are their names in lower case with _ for spaces. Export, copies and templates carry the line with the page. A template that a folder uses as its default can hold default values, which new pages there start with.

• 30 properties per folder, and 50 options per Select or Multi-select.
• 20 saved views per folder.
• Up to 20 options in a Multi-select value and 20 links in a Link value.
• A table or board shows the 500 most recently edited pages.