Meetings and Team: how it fits together

A call in Google Meet can end up in four places in Markdrop: a meeting page with its summary, the Team board, answers in Ask, and messages in Slack. This page shows how each step feeds the next, what you set up once, and who sees what along the way.

Google Meet saves a transcript (when Transcripts is on in the call) and Gemini's notes (with Take notes for me) as Google Docs in the Drive of whoever turned them on, and shares them with the people invited. Gemini makes its notes Doc when note-taking starts and fills it in when the call ends.

Connect Google Meet once: Markdrop writes a small Google Apps Script for you, and you paste it into your own Google account. Every 5 minutes it looks for new meeting Docs, yours and the ones shared with you, and sends them to your workspace's Meetings inbox. Read-only: it never changes your Drive.

• A Doc Google hasn't filled in yet waits. The Meetings page says 1 meeting waiting for Gemini's notes until Google writes them, and the script sends it on the next run after that.
• Check for new meetings on the Meetings page runs the script right away, once the person who connected it has turned Check now on.
• When several people connect, each call is still imported once.

Zoom, Teams and other calls come in by importing them manually: paste a transcript, upload a file or paste a Drive link.

Each call becomes one page in Meetings › its series (or Other meetings), with the notes and the transcript of one call put together. It holds the summary, decisions, action items with their owners @mentioned (nobody is notified), open questions, topics and the transcript, each point linked to the moment it was said. See Meetings.

• Attendees are the people who joined. Gemini's notes list everyone on the invite, joined or not: Markdrop keeps them apart as Invited. See Attendees and invited.
• A 1:1 or a two-person call is restricted to its attendees; three or more people are open to the workspace's team. You can change it per meeting. See Privacy and cost.

Team is off until a workspace admin turns it on. Then it reads each meeting once its summary is written, and pages 10 minutes after their last save, and keeps short, dated lines about each member: what they're working on, what they finished, targets with due dates, blockers. The board shows a card per person, a This week card, and projects.

• People set their own status and focus, and fix lines about themselves: Mark done, Hide, This is wrong.
• Every Monday at 9 am in the workspace's timezone, the weekly summary goes to the Slack meetings channel and the admins' email, and becomes the This week card.

• Ask. Ask Acme (your workspace's name) answers from its meetings, pages and Team memory: "What is Priya working on?", "What did we decide about pricing?". Ask this page adds what meetings decided about the page you're on. See Ask Markdrop and Ask your meetings.
• While writing. From meetings in a page shows what was decided about it and inserts a cited line. See Meeting memory while writing.
• Slack. With Slack connected, each meeting's summary and action items are posted to the meetings channel with Done buttons, and everyone in the meeting with an action item (attendees, people invited and the organizer) gets their own items as a direct message, with Stop these. /markdrop ask asks like Ask Acme.
• AI apps. The MCP tools cover every step: import and read meetings, check for new ones, read Team, set your status, mark your items done, and, for admins, groups and the weekly summary.

Every step keeps the meeting's own access:

• A meeting restricted to its attendees is only on their Meetings page, only in their Ask answers, only on their Team pages, and never in the weekly summary or posted to a Slack channel.
• Team lines are decided for each viewer when they open Team: a line shows only while you can open the meeting or page it came from.
• The weekly summary uses only meetings and pages everyone in the workspace can open.
• Action-item messages in Slack carry only that person's own items. People who aren't in your Markdrop workspace get the item text, not the notes.

Meetings and Team memory use Claude Haiku 5.5 and have their own budgets: Meetings AI for summaries and questions, Team memory for reading meetings and pages.

• When the Meetings AI budget runs out, meetings still import, with their transcript and Google's notes but without the AI sections; Write it again adds them later. See Privacy and cost.
• When the Team memory budget runs out, Team stops updating until the next day; nothing is lost. See Team › AI and cost.